Mountaineering Scotland is the membership organisation for hillwalkers, climbers and snowsports tourers in Scotland. We are registered with the Information Commissioner’s Office as a “controller” of the personal information that you provide to us. We take your privacy seriously and this privacy notice sets out how we will use your data, who we will share it with, how we keep it secure and your rights as a data subject.
When you register as a member of Mountaineering Scotland or renew your membership (including if you are registering or renewing on behalf of a young person aged 16 or under), we will ask you for the following personal information:
If you do not provide us with all of the personal information that we need this may affect our ability to offer you our membership services and benefits.
We also process our members’ personal information in pursuit of our legitimate interests to:
We are under a legal obligation to process certain personal information relating to our members for the purposes of complying with obligations under:
We use aggregated and anonymised reports of personal information relating to sex, gender, disability, ethnic group, religion for equality monitoring purposes, enabling us to evaluate and promote equality of opportunity within our sport.
We may ask you if we can process your personal information for other purposes. Where we do so, we will provide you with an additional privacy notice explaining how we will use your information for these purposes.
Affiliated clubs provide us with personal information about their members in order to register them for insurance and other member benefits. By storing and using this personal data, we become “controllers” of this personal data. Clubs have a responsibility to provide their members with both our and their privacy notices.
We may be required to share personal information with statutory or regulatory authorities to comply with statutory obligations. Such organisations include the Health & Safety Executive, Disclosure Scotland, and Police Scotland for the purposes of safeguarding children, and UK Anti-Doping for the purpose of eliminating doping in our sport.
We may also share personal information with professional and legal advisors for the purpose of obtaining advice.
Mountaineering Scotland employs third party suppliers to provide services. These suppliers may process personal information on our behalf as “processors” and are subject to written contractual conditions to only process that personal information under our instructions and protect it.
In the event that we share personal information with external third parties, we only share such information strictly required for the specific purposes and take reasonable steps to ensure recipients shall only process the disclosed personal information in accordance with those purposes.
Your personal information is stored in our membership database which is protected in a secure environment on Azolve servers based in the EU. Our own servers and email accounts are based in the UK. Your data is accessed by our staff and volunteers only for the purposes set out above.
We only keep your personal information for as long as necessary to provide you with membership services. Unless you ask us not to, we will review and delete your personal information where you have not renewed your membership with us for four years.
We keep certain personal information for longer in order to confirm your identity, when you were a member and for how long. We do this to comply with the Companies Act 2006, which requires us to keep a register of members, and in the event of a claim against Mountaineering Scotland.
If you would like to change your privacy settings or you have any queries about the data we hold on you or our privacy notice, this is how you can get in touch:
>>> Log into your online membership account at mountaineeringscotland.azolve.com and edit your communication preferences in your 'Privacy Settings'
>>> Email firstname.lastname@example.org or call us on 01738 493942
>>> Contact us in writing at The Granary, West Mill Street, Perth, PH1 5QP
If you are dissatisfied, you have a right to raise a complaint with the Information Commissioner’s Office at www.ico.org.uk