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How to vote

We encourage all our members and clubs to ensure their views are represented by voting at our AGM. You can do this in various ways - join us on the day or appoint a proxy to vote on your behalf. 

Voting in person at the AGM & EGM

Individual members can attend the AGM and vote in person. We ask you to register with our membership team at the desk on arrival, where you will be issued a voting card.


Appointing a proxy

  • If you cannot attend the AGM in person, you may appoint a proxy to attend and vote on your behalf. 

  • You can do this by downloading the AGM proxy voting form and EGM proxy form and posting them to us at Mountaineering Scotland, The Granary, West Mill St, Perth PH1 5QP.
  • Your proxy voting form must include your membership number and be signed by you

  • Your proxy need not be a member of Mountaineering Scotland. You can also ask Mountaineering Scotland's President (Chair of the AGM) to act as your proxy. If you appoint someone other than the President as your proxy, you are responsible for ensuring that they attend the meeting and are aware of your voting intentions.

  • Completion of a proxy form will not prevent you from attending and voting in person if you so wish. If you have appointed a proxy and attend the meeting in person, your proxy appointment will automatically be terminated. 

  • Proxies are asked to register at reception on the day, where they should state that they are acting as a proxy. We will issue proxies with the votes which have been notified to the Company Secretary for which they are responsible.

  • Please follow the voting instructions on the proxy voting form and ensure that your voting intentions are indicated by an X in the appropriate space. 

  • If you do not indicate your voting intentions, the proxy may vote (or abstain from voting) as s/he thinks fit on motions tabled at the meeting and vote as s/he thinks fit on any other business which may properly come before the meeting. 
  • Signed proxy voting forms should be returned to Mountaineering Scotland Company Secretary at The Granary, West Mill Street, Perth PH1 5QP.


Proxy forms must be received by 4.30pm on Thursday 21 November 2019

Members of clubs are not entitled to vote at the AGM unless they are also individual members. Instead, clubs are entitled to a number of votes determined by the club's  membership figures on 30 September 2019.* 


Voting in person

A club's nominated representatives are invited to attend the AGM and vote in person. We ask you to register with our membership team at the desk on arrival, where you will be issued with voting cards equivalent to the number of votes for which they are responsible.


Appointing a proxy

  • We will issue club proxy voting forms by email to club secretaries (or other nominated club contact) by 11 October 2019. If we have no current email address on file, we will post the proxy voting form.

  • Any club which does not receive a proxy voting form, should advise us as soon as possible after 11 October 2019 so we can update your contact details. You can download the AGM proxy voting form here, and the EGM proxy voting form here.

  • Please read the voting instructions on the proxy voting form carefully and ensure that your voting intentions are clearly indicated. Club member proxy voting forms must be signed by a nominated club representative to be valid.

  • Clubs have the option to either place a cross in its chosen box or to specify the number of votes you wish to allocate to the options available for each vote, up to the value of your clubs total allocation of votes. For example, if your club is eligible for 20 votes you could split them 16 for and 4 against. How your club decides to allocate these votes is up to the club and should be considered under your constitution and would be subject to there being nothing in your club's constitution to the contrary. Alternatively, your club also has the option to abstain from voting on that resolution altogether.

  • Your proxy need not be a member of Mountaineering Scotland. You can also ask Mountaineering Scotland's President (Chair of the AGM) to act as your proxy. If you appoint someone other than the President as your proxy, you are responsible for ensuring that they attend the meeting and are aware of your voting intentions.
  • You may appoint more than one proxy in relation to the meeting, provided that each proxy is appointed to exercise the different voting rights held by you.

  • Completion of a proxy form will not prevent you from attending and voting in person if you so wish. If you have appointed a proxy and attend the meeting in person, your proxy appointment will automatically be terminated. 

  • Proxies are asked to register at reception on the day, where they should state that they are acting as a proxy. We will issue proxies with the votes which have been notified to the Company Secretary for which they are responsible.

  • If you do not indicate your voting intentions, the proxy may vote (or abstain from voting) as s/he thinks fit on motions tabled at the meeting and vote as s/he thinks fit on any other business which may properly come before the meeting. 
  • Signed proxy voting forms should be returned to Mountaineering Scotland Company Secretary at The Granary, West Mill Street, Perth PH1 5QP

    Proxy forms must be received by 4.30pm on Thursday 21 November 2019 


* The ratio of votes to registered members of clubs is stated in Article of Association 6.10.2

Signed proxy voting forms should be returned to Mountaineering Scotland Company Secretary at The Granary, West Mill Street, Perth PH1 5QP

Proxy forms must be received by 4.30pm on Thursday 21 November 2019.

  • Should you require any further advice or support on the voting process for this years AGM please contact the Mountaineering Scotland office on 01738 493942 or email membership@mountaineering.scot