Notice of AGM and Agenda

Company Number: SC322717

(the "Company")

Notice of Annual General Meeting

Agenda

(a) Roll call and appointment of tellers

(b) The approval of the minutes of the previous AGM and of any subsequent EGM

(c) The receipt of such reports as the Board may consider appropriate to bring before the AGM for approval or information

(d) The receipt of the Company’s annual accounts and reports

(e) The fixing of members’ annual subscriptions

• Fixing of membership fees
  

(f) The election of the Board members

• Candidates for President and Board
  

(g) The consideration of and taking of decisions on any duly notified proposals for the adoption of any new Policies or the amendment or revocation of any existing policies

(h) Any other competent business

By order of the Board

Stuart Younie

Notes

1. Individual Members who do not intend to be present at a General Meeting may, subject to the provisions of the Act, appoint a proxy. Club Members who do not intend to be represented by a nominated representative at a General Meeting may, subject to the provisions of the Act, appoint one or more duly appointed proxies. A nominated representative attending a General Meeting of the Company on behalf of a Club Member shall produce to the Company at the relevant meeting an original or certified copy of the resolution of that Club Member, or a letter on the Club Member's letterhead, confirming the appointment of the representative for such meeting, such board resolution or letter having been signed by an senior member or an office bearer of such Club Member.

2. A form of proxy is enclosed with this notice. Completion and return of the form of proxy will not prevent a member from attending and voting in person at the meeting. To be effective, the appointment of a proxy and any authority under which it is executed (or a notarially certified copy of such authority) must be lodged with the Company:

• by post to: For the attention of: Stuart Younie, The Mountaineering Council of Scotland, The Granary, West Mill Street, Perth, Scotland, PH1 5QP;
• by email to: info@mountaineering.scot or
• using the online form.

in each case not later than 5pm on Tuesday 7 November 2023. See how to vote for more information and voting forms.

3. Addresses (including electronic addresses) in this document are included strictly for the purposes specified and not for any other purpose.